People Services Right to Work Administrator

We’re seeking a detail-oriented and proactive Right to Work Administrator to join our People Services team on a 6 months fixed term contract. Reporting to the Sponsorship & Right to Work Advisor, you’ll play a crucial role in ensuring our organization remains fully compliant with immigration and employment legislation through accurate management of all Right to Work checks and records. Your expertise will help safeguard AXA against compliance risks while supporting a seamless, legally compliant employee lifecycle. If you’re committed to meticulous administration, proactive monitoring, and staying up-to-date with relevant legislation, this is an excellent opportunity to make a meaningful impact within our team.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least two days a week (40%) away from home, moving to three days a week (60%) in the future. Away from home means either attendance at one of our office locations, visiting clients or attending industry events.

What you’ll be doing:

• Conduct and record pre-employment Right to Work checks in MyWorkday, ensuring all documentation is correct, valid, and securely stored.
• Maintain a centralised system of Right to Work records, regularly auditing employee files for compliance and validity.
• Monitor visa and permit expiry dates, issuing timely reminders to HR and line managers to ensure ongoing compliance.
• Develop and implement routine housekeeping processes to keep records accurate, up-to-date, and compliant with legislation.
• Provide clear compliance reporting, highlighting risks, statuses, and upcoming expiries to senior management.
• Stay informed on immigration law changes and update processes and records accordingly, acting as a point of contact for related queries.
• Support external audits and inspections by ensuring documentation is complete, accurate, and readily available.
• Demonstrate strong knowledge of UK immigration law, Home Office guidance, and proficiency in compliance systems like Workday, with a focus on attention to detail and confidentiality.

Due to the number of applications we expect to receive for this role, we reserve the right to close this advert earlier than the listed closing date to ensure we’re able to effectively manage interest. Therefore, if you’re interested in joining us at AXA, please don’t hesitate to apply.

We know that some candidates may be discouraged from applying if they don't meet every requirement. If you’re excited by this job and the prospect of working at AXA but you’re not sure you tick every box, we’d still encourage you to apply.

What you’ll bring:

• Proven experience working within an HR Shared Services environment
• HR or legal qualifications such as CIPD, HR/Law Diploma are highly desirable
• In-depth knowledge of the Home Office Employers Guide to Right to Work checks
• Exceptional attention to detail and accuracy in record-keeping
• Strong understanding of Data Protection principles and associated risks
• Proficient in IT tools and Microsoft Office packages, with the ability to update HR systems efficiently and accurately
• Excellent communication skills, both written and verbal, with the ability to engage effectively with stakeholders
• Demonstrated risk awareness and understanding of the potential impacts of compliance risks
• Experience managing stakeholder relationships and expectations
• Familiarity with completing Home Office Sharecode and ECS checks (preferred)

As a precondition of employment for this role, you must be eligible and authorised to work in the United Kingdom.

What we offer:

At AXA UK, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• Competitive annual salary of up to £23,020
• Annual company & performance-based bonus
• Contributory pension scheme (up to 12% employer contributions)
• Life Assurance (up to 10 x annual salary)
• Private health cover
• 25 days annual leave plus Bank Holidays
• Opportunity to buy up to 5 extra days leave or sell up to 5 days leave
• Wellbeing services & resources
• AXA employee discounts

To apply, click on the ‘apply for this job’ button, you’ll then need to log in or create a profile to submit your CV. We’re proud to be an Equal Opportunities Employer and don’t discriminate against employees or potential employees based on protected characteristics. If you have a long-term condition or disability and require adjustments during the application or interview process, we’re proud to offer access to the AXA Accessibility Concierge. For our support, please send an email to ruth.tennant@axa-uk.co.uk.

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Who we are:

Proud to be part of the AXA Group, AXA – Global Healthcare specialise in supporting the healthcare needs of globally mobile citizens, around the world. From a routine medical check up to a lengthy hospital stay, individuals and businesses have relied on the global support and protection we offer, for more than 55 years. Today, we support members living in more than 200 countries from our global hubs in the UK, Europe, Asia, India, USA and Middle East.